I ASSOCIATION
1 §
The name of the Society is Aalto Artificial Intelligence Society (AAIS) and its seat is Espoo.
2 §
The purpose of the society is to bring together students and other people interested in artificial intelligence at Aalto University and to promote knowledge of artificial intelligence within the university. In addition, the society supports its members' interest in AI and their development in AI.
3 §
To achieve its purpose, the association may organize evenings, excursions, study circles, courses, hackathons and competitions, collect and disseminate information on artificial intelligence, cooperate with other associations and carry out various projects in this field.
II. MEMBERS AND FEES
4 §
Anyone wishing to become a member must inform the Board of Directors, which will approve the membership. Membership of the Student Union of Aalto University may be granted to AaltoAI members, others as ordinary members. It is also possible to become a sustaining member of the Association. All AaltoAI members of the Society are entitled to vote. Ordinary members or supporting members do not have the right to vote in the meetings of the association, but an ordinary member can be elected as a member of the board.
5 §
Members may be charged a membership fee once a year. The membership fee may vary for different categories of members. Members who have been in arrears with their membership fees for more than six months may be considered by the Board of Directors to have resigned.
6 §
The Board may expel a member who does not fulfil the conditions of membership or who has caused damage to the Association or to other members. The person to be expelled shall have the right to be heard before the decision is taken.
III. MEETINGS
7 §
Meetings of the Association shall be convened at least one week in advance by publication of a notice on the Association's e-mail list.
8 §
At the Spring Meeting in February/March, the annual report and accounts for the previous year shall be approved and a decision shall be taken on whether to grant discharge to those who have administered the Association during the previous year. In addition, the action plan and budget are approved and the amount and due date of membership fees are decided.
9 §
At the Autumn Meeting in November and December, the President and the other members of the Board of Directors and the Auditors shall be elected for the following calendar year.
IV FINANCE
10 §
The Board of Directors shall consist of at least 3 members, including the President. A quorum shall be constituted when at least half of those elected to the Board are present, but not less than three persons.
11 §
The Board may elect a Vice-Chairman from among its members to take over the duties of the Chairman when the latter is prevented or unable to act.
12 §
The name of the Association shall be written by the President or by a person authorised by the Board.
13 §
One person independent of the Board of Directors and his deputy shall be elected as auditor.
14 §
The financial year of the Association shall be the calendar year.
15 §
In order to support its activities, the Association may own real and personal property, organise fund-raising activities, carry out publishing activities and receive grants, donations and legacies.
V OTHER
16 §
Any amendment of the statutes and the dissolution of the Association shall be decided at two consecutive meetings of the Association, at least two weeks and not more than three months apart. A decision shall require at least a 3/4 majority of the votes cast at both meetings.
17 §
In the event of the dissolution or dissolution of the Association, its assets shall be transferred to the Student Union of Aalto University.